Administrative/Customer Service Opportunities

 

Send your resume to Holly_Metz@keystaffingsolutions.com!


EXECUTIVE ASSISTANT/OFFICE MANAGER

Location:  Washington, DC
Salary:  $50,000 to $65,000

DC-based public affairs agency, is seeking an Executive Assistant to provide front-desk and general office management assistance. The successful candidate must be a dependable, responsible, organized, self-starter with strong interpersonal and communication skills, the ability to multi-task, prioritize and meet deadlines in a fast-paced environment. This is an ideal position for a candidate who has served as a Scheduler in a congressional office.

Responsibilities include:

  • Serve as the primary staff for front desk telephone and reception coverage
  • Schedule travel, meetings and catering for senior executives
  • Maintain office supplies and budgets
  • Organize in-office meetings and interviews
  • Maintain and update databases and distribution lists
  • Assist accounting department with monthly client billings
  • Onboard new employees
  • Maintain vacation schedules and track paid-time-off (PTO)
  • Prepare and submit expense reports for senior executives
  • Serve as the point of contact for IT and other vendors
  • Work with the executive team to plan marketing events
  • Update, maintain, and distribute internal directories, calendars, and lists
  • Coordinate and organize out-of-office marketing events and receptions
  • Conduct personal tasks for the Chairman
  • Ensure operation of equipment and maintain office supplies and equipment inventories
  • Contribute to team effort as needed

We are searching for someone with:

  • A Bachelor's degree and a minimum of 3 years' experience as an Executive Assistant or a Scheduler on Capitol Hill
  • MS Office Suite, Outlook, Adobe Pro experience
  • Ability to work in a fast paced team environment, multi-task and show flexibility
  • Desire to start a long-term career with successful business
Excellent salary and benefits package for a professional, conscientious team player!

Send your resume to Holly_Metz@keystaffingsolutions.com


PROGRAM ASSISTANT

Location:  Alexandria, VA
Salary:  $40,000 to $45,000

Negative Population Growth (NPG) is a national membership organization founded in 1972 to educate the American public and political leaders about the detrimental effects of overpopulation on our environment, resources and quality of life. NPG advocates a smaller and truly sustainable United States population accomplished through smaller families and lower, more traditional immigration levels. www.npg.org

We are seeking a Program Assistant to partner with the Executive Vice President and assist with the daily operations of the office, communications, and management of various programs.
Primary Responsibilities include:
  • Assist with the development and execution of various programs including forum papers, website content, social media content, press releases, fundraising appeals, advertising, and educational efforts.
  • Speak to donors and the general public, fulfill requests for information as necessary.
  • Oversee all office equipment and maintenance contracts.
  • In the absence of NPG’s part-time office assistant – answer phones, open mail, file and other basic office duties.
We are searching for someone with:
  • 3+ years in a nonprofit organization, foundation, or government agency
  • BA degree in Social Science or Business from a leading university; solid academic record
  • Excellent computer skills, including full working knowledge of Word, Excel and Outlook
  • Strong computer & accurate typing skills
  • Proficient in the use of the internet and ability to research topics quickly
  • Meticulously detail oriented and possess excellent proofreading and editing skills
  • Success in roles requiring execution of multiple tasks while responding to multiple priorities
  • Proven ability to work with efficiency, flexibility, and good humor
  • Demonstrated ability to build and maintain relationships with a wide array of people – junior and senior, for-profit and nonprofit, and from diverse backgrounds
  • Outstanding communication and interpersonal skills
  • Passionate about NPG's mission and broader social and environmental issues
  • Ability to exercise tact and diplomacy in organizational setting including tolerance and sensitivity to delicate social issues
  • Self-starter, self-disciplined
  • Ability to work outside the scope of position with a no job too big or too small attitude
  • Ability to work independently
  • Ability to prioritize and make decisions under stress/pressure

This established nonprofit offers support from experienced management staff and a team atmosphere! 

Qualified candidates are encouraged to send resumes to Holly_Metz@keystaffingsolutions.com.

 

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